Best Virtual & Outsourced Accounting Services 2023

During this point, you will require more advanced bookkeeping, managerial accounting, and accrual-based accounting to help make informed decisions. If you’re an entrepreneur, you’ve likely considered how to procure accounting services for your small business. Maybe you’ve researched topics like “online accounting services for a small business” or “how much does an accountant cost for a small business” to see what options are available at what price point. While some entrepreneurs can successfully manage their own books, having a knowledgeable accountant on hand can be a powerful tool for a growing business. Bookkeepers often allow you to choose from different service levels depending on your budget. That means you can start out with basic bookkeeping at a modest cost and add on more advanced services as your business grows.

According to a report, 40% of small companies rank tax preparation and bookkeeping as the worst part of running a business. On top of that, companies spend over $82,000 per year on a full-time accountant. Some small businesses hesitate to outsource their bookkeeping because they don’t know where to start. Other small businesses put off outsourcing because they think it’s expensive. In the United States, the average accountant makes a base salary of almost $52,000 a year. Multiply those numbers by 1.25 to 1.4 to get a true understanding of base salary plus benefits for these types of positions.

How much does a bookkeeper cost for a small business?

Small-business owners know that smart money management is one of the most crucial aspects of success, regardless of how much revenue a company brings in. How you keep your books can make or break your business, because those accounting records are the only true representation of your profits and losses. When you outsource your bookkeeping, you take a lot of weight off your shoulders. You can hire a freelance bookkeeper, a local bookkeeper, or an accounting firm to handle your bookkeeping needs.

And since it takes equity, assets and liabilities — on top of expenses and income — into account, it typically gives you a more accurate financial snapshot of your business. Before you take on any small-business bookkeeping tasks, you must decide whether a single- or double-entry accounting system is a better fit. The entry system you choose impacts how you manage your finances and how your bookkeeping processes will work. As a business owner, it is important to understand your company’s financial health.

  • is an all-around solid pick for small to midsize businesses that might want additional payroll and tax help down the road.
  • In many cases, taking this step sooner rather than later is advisable, as even businesses in their pre-revenue stage can benefit from sound bookkeeping practices.
  • You’ve started a business, made some purchases, logged sales, and now comes the task of recording it all.
  • Eversmann maintains that a business is ready for a bookkeeper when there’s enough accounting to reconcile to make you hate the process.
  • If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option.

Some services, like bookkeeping, can be handled by entry-level professionals. Other work, like cash flow forecasting or outsourced CFO work, must be handled by experts. Before selecting a firm, ensure their personnel have the experience you need to make sure you’re in capable hands.

Moreover, speaking directly with these references can provide insights into the provider’s communication, problem-solving capabilities, and their ability to adapt to different accounting needs. The virtual bookkeeping providers above might be our favorite—but if they don’t quite fit your needs, we understand completely. Here are three other online accounting service providers worth looking at. With Bookkeeper360, you’ll get a dedicated virtual accountant who sends detailed reports on a monthly basis. Unlike most other outsourced bookkeepers on our list, Merritt Bookkeeping doesn’t offer any in-house add-ons for payroll and tax services. If you were hoping for a one-stop shop that can tackle all of your financial needs, Merritt might not be the right choice for you.

Who should manage small-business bookkeeping tasks?

Bench aims to help entrepreneurs focus on what they want to do and their goals for their businesses. They care about making finances something that is simple, effortless, and affordable for small businesses. Now, you can find a ton of options available for where to outsource bookkeeping.


There are various other signs and considerations that may prompt you to seek professional bookkeeping services. In many cases, taking this step sooner rather than later is advisable, as even businesses in their pre-revenue stage can benefit from sound bookkeeping practices. Consistent and meticulous recordkeeping is a valuable asset as your business begins to expand and thrive. If your small business is overwhelmed with accounting tasks, it might be time to consider outsourcing your accounting needs. From basic bookkeeping to tax filing, hiring an outside expert can take a lot of stress off of your plate. Keep reading to learn why so many business leaders are turning to the pros for their accounting needs.

How Local Bookkeeping Works

While a certified public accountant (CPA) will provide insight and analysis of your financial data, bookkeepers will get into the nitty gritty of your day-to-day transactions. Bookkeepers are responsible for keeping record of all financial statements and transactions made by a business. They perform the preliminary functions needed in order for the accountant to do their job at the end of each period. Many accountants offer bookkeeping as part of their accounting services or are willing to get you caught up before tax season.

You have made your choice, and now it’s time to enjoy having a dedicated account manager and bookkeeper do the job for you. Of all the outsourced accounting services, an outsourced CFO service is by far the most customizable. Whereas outsourced bookkeeping and outsourced dispositions of plant assets controller work largely follow a predefined framework, an outsourced CFO relationship can be anything you want it to be. You might also see outsourced accounting referred to using terms including Client Accounting Services (CAS) or fractional accounting.

Throughout the process, the accounting business will regularly communicate with you to update you on their progress and request further input if necessary. Most also provide ongoing support and adjust your services based on your changing needs. Xendoo offers three pricing tiers based on the monthly expenses of a business. Depending on how much work you have and how long you need services, a contracted worker might be a better option.

When you outsource your bookkeeping, you must look for the right partner. When you’re running a small business, managing your costs is critical to your success. As your business expands or goes through peak season, your external provider requires no changes from you. Outsourced bookkeeping for startups will make all the adjustments to meet your current demands. With the amount of time you regain because of outsourcing this particular task, you can focus on your primary business operations. Firms and freelancers can be local or virtual, though most bookkeeping firms will opt for a virtual system over a physical one.

Taking care of your daily financial obligations might take up a lot of time. Instead of chasing outstanding bills or manually writing checks, you may automate these operations so that you don’t have to think about them. Conduct periodic reviews of the outsourcing arrangement to ensure it remains aligned with your business goals.

Debits and credits should always equal each other so that the books are in balance. Outsourced controllers also bring a tried and tested approach to helping manage your business’s finances. As a result of their experience, they know what works and what doesn’t. That know-how gives them the ability to build your business a financial infrastructure that’s resilient to all kinds of challenges.

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